This website has been created, and is maintained, by and on behalf of Kelsey Media. These terms and conditions govern your use of this website and any connected applications (our ‘services’) delivered by Kelsey Media. If you do not accept these, you must not use the website. Use of this website is taken to mean that you have accepted these terms and conditions.

Kelsey Media (‘Kelsey’ or ‘we’) is a registered trading name of Kelsey Publishing Limited. Kelsey Publishing Limited is registered in England with registered company number 05822990 and registered address at Cudham Tithe Barn, Berry’s Hill, Cudham, Kent, TN16 3AG.

Changes To These Terms

These Terms and Conditions of Use may be changed from time to time, and you are responsible for regularly reviewing this information to ensure that you are aware of any changes. These Terms and Conditions of Use are governed by English law, and any dispute connected with this site is subject to the exclusive jurisdiction of the English Courts.

Continued use of the website or services constitutes your acceptance of any changes or revisions, you are therefore advised to check this page regularly. If you disagree with the terms you should discontinue use of the website and services.

Copyright And Intellectual Property Rights

Unless specified, all copyright, trademarks, design rights and all other intellectual property rights (registered or unregistered) and all content located on the website are the exclusive property of Kelsey Media. All rights reserved. Any unauthorised reproduction and/or use is strictly prohibited, unless written permission has been granted by Kelsey Media.

You are only allowed to print, download or temporarily store extracts from our websites for your personal, non-commercial use, or information or when you use the Internet Online Payments Service. You must keep any copyright or other notices contained in the original material on any of the material you download. You are not allowed to alter, copy, distribute, transmit, display, reproduce, or transfer anything on this website and any other use is prohibited unless you first get our express written consent. No one may use any part of our internet websites on any other website, or link any other website to our internet websites, without such consent.

Use Of The Website By You

The information contained in this website is intended for general information only. Kelsey Media makes no representation or warranty as to the accuracy or availability of such information and shall not be responsible in any way for any use of or reliance on such information by any person.

Kelsey Media is committed to the highest standards of quality of information. If there are any items of incorrect information would you, please contact us and advise which page contains the error.

Kelsey Media is not responsible for any sites that may be accessed from links contained in this website and makes no representation or warranty as to their availability, or the suitability or accuracy of their content. If you choose to link to these sites you do so at your own risk.

You agree not to use any obscene, indecent or offensive language, or to place on the website any material that is false, defamatory, abusive, harassing or hateful. Further, you may not place on the website any material that breaches copyright or any other rights of another person or organisation. You may not place on the website any information that is encrypted, constitutes junk mail or unauthorised advertising, invades anyone’s privacy, encourages conduct that would constitute a criminal offence or give rise to civil liability, or that otherwise violates any local, state, national or international law or regulation. You agree to use the website only for lawful purposes and you acknowledge that your failure to do so may subject you to civil and criminal liability.

You are responsible for ensuring that any material you provide to the website including but not limited to text, photographs and sound, does not violate the copyright, trade mark, trade secret or any other personal or proprietary rights of any third party.

You are responsible for the content of your posts and Kelsey Media does not accept any liability for the content or accuracy of your messages.

If you believe that your work has been copied and is accessible on any Kelsey Media website in a way that constitutes copyright infringement, or that the website contains links or other references to another online location that contains Kelsey Media immediately so appropriate action can be taken.

Information Collected By Us

We collect web statistics automatically about your visit to our site via cookies. This information is used to aid development of the website and its content and to audit usage of the site. The information gathered in this way will not be used for any other purpose and you can choose to not allow cookies when asked. These statistics do not contain personal data and cannot be traced back to an individual. If you have any concerns about the processing of your personal data by us please contact our Data Protection Officer for further information.

Disclaimer

Kelsey Media makes every effort to ensure that information contained in these pages is accurate and up to date. However, we cannot guarantee that inaccuracies will not occur and we cannot give you any warranty nor can we make any representation regarding the accuracy or completeness of the content of our website.

Kelsey Media, its employees or agents cannot be held responsible for any loss, damage or inconvenience caused as a result of use of this website, or reliance on the information provided or any other information accessed via these web pages. Kelsey Media accepts no liability for any such loss, damage or inconvenience and it is up to the user to satisfy himself of the suitability of the website(s) which he uses entirely at his own risk.

Access to and use of this website is at the user’s own risk and Kelsey Media does not warrant that the use of this website or any material downloaded from it will not cause damage to any property, including but not limited to loss of data or computer virus infection. You are advised to ensure that you have adequate measures to prevent any such problems.

Kelsey Media is not responsible for the contents or accuracy of any linked websites and does not necessarily endorse the views expressed within them. These links are provided for your convenience and do not imply that we endorse or support those organisations, the information on their pages, or their products or services in any way.

These sites are not under the control of Kelsey Media and we cannot be responsible for their content. We cannot guarantee that these links will work at all times and we have no control over the availability of the linked pages. You link to such websites at your own risk. Kelsey Media cannot be liable for any loss or damage which may arise from the use of such third party websites.

Processing Your Instructions

• An Instruction means any request or instruction to Kelsey Media which is affected through the On Line Payments Service.
• You request and authorise Kelsey Media to rely on and act upon all apparently valid instructions as instructions properly authorised by you, even if they may conflict with any other mandate given at any time concerning your accounts or affairs and Kelsey Media may debit your account with any amount it has paid or incurred in accordance with any instructions.
• An instruction will only be accepted by Kelsey Media if it has been affected through the On Line Payments Service using the appropriate Security Procedures but Kelsey Media will not further check the authenticity of an Instruction.

Liability

• You agree that Kelsey Media can act on any Instructions given to us even if these Instructions were not authorised by you.
• Kelsey Media may refuse to act on an Instruction.
• Kelsey Media may suspend or refuse the On-Line Payments Service for any reason and at any time. (This should only be necessary if we suspect an error or fraud or need to maintain the equipment).
• You must make sure that any Instruction is accurate and complete. Kelsey Media is not liable for any error if this is not the case.
• Kelsey Media will make reasonable efforts to process your Instruction without undue delay but a transaction being carried out is not always simultaneous with an Instruction being given. Some matters may take time to process and may only be processed during normal banking hours even although the On-Line Payments Service may be accessible outside such hours.
• Kelsey Media will take reasonable care to ensure that any information provided to you by the On-Line Payments Service is an accurate reflection of the information contained in our computer system or, where the information is provided by a third party, accurately reflects the information we receive from that third party. Due to the nature of the product and circumstances beyond our control, we do not warrant that the information provided by the On-Line Payment Service is accurate or error free. If you rely on that information, you do so subject to the disclaimer above.
• Kelsey Media shall not be liable to you for any loss you may suffer due to any event or circumstances beyond our reasonable control which leads to the On-Line Payments Service being unavailable.
• You agree that unless Kelsey Media specifically agrees with you otherwise, we shall have no liability whatsoever for any equipment, software or associated user documentation which any party other than us produces at any time for use in connection with the On-Line Payments Service or, any services through which you access the On-Line Payments Service or which you access through the On Line Payments Service which are not controlled by us.

Records

• Kelsey Media’s records will be evidence of your dealings with us in connection with the On-Line Payments Service. Our records will always remain as the valid record of any account for the appropriate length of time required by law.
• You agree not to object to the admission of our records as evidence in any legal proceedings because such records are not originals, are not in writing or are documents produced by a computer.
• You may not make, nor allow to be made, any alteration or amendment whatsoever to the information available on our website(s) and On-Line Payments Service. If any alteration or amendment is found by Kelsey Media to have been made, legal action may be instigated against you. Kelsey Media’s records will always override any other version you may produce.
• You are only allowed to print, download or temporarily store extracts from our internet website(s) for your personal information or when you use the On-Line Payments Service. You are not allowed to alter anything, and any other use is prohibited unless you first obtain our specific written consent. You may not, nor may you allow any other person to, use any part of our internet website(s) on any other website, or link any other website to our internet website(s), without such consent.

Data Protection is an integral part of the Company’s business practices and Kelsey Publishing Limited and Kelsey Media Ltd (‘Kelsey’ or ‘we’) is committed to protecting your personal information, whether you are a business contact; a customer or prospect interested in our services; an employee or freelancer or a supplier of Kelsey.

This privacy policy explains how Kelsey looks after your personal data in accordance with General Data Protection Regulations (GDPR) and also explains your rights.

1.0 BUSINESS CONTACT INFORMATION

1.1 We may hold business contact data if you are a decision maker in an organisation that is someone who buys media opportunities for your company, so that we are able to speak to you about Kelsey and its offerings.   This data would have been supplied directly to us by you or via one of our sales houses and is held on a central database to enable us to manage and monitor contact preferences. Your data can only be used where the potential opportunity with Kelsey Media might be relevant to you in your professional capacity.

1.2 The sales houses, include Talk Media Sales, Tandem Media, TigerBee Media, Hill View Media Ltd and David Lane.

1.3 The personal data we hold centrally is your name, job title, company and contact details, including your preferred email address and telephone number where supplied.

1.4 We want to respect your wishes about how and if you are contacted.  You will always receive an email when your details are added to our database so that we can confirm and collect your consent to be contacted in the future.

1.5 The legal basis for processing your data is ‘legitimate interest’ because Kelsey benefits from advertising booked across the range of its brands.

1.6 We do not use your personal data for any automated decision making or profiling.

1.7 Your rights concerning your personal data are:

• You can ask to see the personal data we hold about you and we will show you, free of charge
• We will update the personal data to correct errors when you tell us about them
• We will supply you with an electronic copy of the personal data we hold about you if you ask us to
• We will stop processing your personal data if you tell us to
• We will delete your personal data if you ask us to. The law says we must not contact you again if you ask us not to. For this reason, we may need to keep the paper trail confirming deletion to make sure this happens

1.8 If you wish to contact us, please refer to Section 7 of this policy.

2.0 CUSTOMERS / PROSPECTS

2.1 When you sign up to our services, such as our website forums, mobile applications, regular newsletters, enter competitions, buy a magazine, buy event tickets, order products or take up a reader offer, we may ask for personal information about you, and hold this information to enable us to contact you.

2.2 The personal information we hold could include your name, e-mail address, postal address, telephone or mobile number, date of birth and any specific requests, events, titles etc that you may have purchased or enquired about.   Different services may ask for different types of information.

2.3 If you are aged 16 or under, you must get your parent/guardian’s permission before you provide us with your personal information.  Unless you have this consent, you are not allowed to give us your information.

2.4 We do not store credit card details.

2.5 Relevant personal data will be shared with contracted 3rd party companies engaged to fulfil our subscription obligations and/or deliver products and services, including Events.

2.6 Relevant personal data will be shared with credit reference agencies if Kelsey agrees to extend credit to a buyer or exhibitor.

2.7 We will not share any of your personal details with any 3rd party companies for marketing purposes without collecting your explicit consent.   However, on occasion with relation to subscription updates and renewals, we do use a company called PNL to assist our team with the renewals process.

2.8 In relation to Audit Bureau of Circulation Ltd (ABC), we are obliged to supply random subscription information to ensure that our magazine sales are legitimised.   Here is the link to ABC for information on their privacy notice – https://www.abc.org.uk/privacy-policy

2.9 It is possible we might have to disclose this information for legal purposes.

2.10 The legal basis for processing your data is ‘legitimate interest’.  Kelsey benefit from subscriptions, advertising, events tickets and sales of products and would like you to order again.

2.11 We do not use your personal data for any automated decision making or profiling.  This website may contain adverts. These will typically be served through our advertising partners who may have detailed privacy policies relating directly to the adverts they serve.  Clicking on any such adverts will send you to the advertiser’s website through a referral program which may use cookies and will track the number of referrals sent from this website.

This may include the use of cookies which may in turn be saved on your computer’s hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

A Cookie is a small text file that stores a small amount of data about your website visit. We may use Cookies to:

• help you to navigate the site and to use its services and features
• collect information about your choices and preferences
• enable you to share pages and content on social media
• collect analytics to inform us about use of the site and enable us to improve it. Analytics Cookies allow us to see the overview patterns of usage on the site; we do not examine this information for individually identifiable information.
• To display targeted promotions or advertisements based upon your interests on the site or to manage our advertising. These Cookies collect information about your activities on this website and others to provide you with targeted advertising.

You can choose whether to accept Cookies by changing the settings on your browser.

2.12 We will continue contacting you after you have stopped being an active customer for a period of two years.  After this point we will either delete your data or keep it because you have asked us to.

2.13 Your rights concerning your personal data are:

• You can ask to see the personal data we hold about you and we will show you, free of charge
• We will update the personal data to correct errors when you tell us about them
• We will supply you with an electronic copy of the personal data we hold about you if you ask us to
• We will stop processing your personal data if you tell us to
• We will delete your personal data if you ask us to. The law says we must not contact you again if you ask us not to. For this reason, we may need to keep the paper trail confirming deletion to make sure this happens

2.14 If you wish to contact us, please refer to Section 7 of this policy.

3.0 EMPLOYEES

3.1 As an employer, Kelsey needs to keep and process information about employees for management and administrative use only.    Kelsey will securely store it and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately.    This will commence from the beginning of the recruitment process, throughout your employment with us and after you have left our employment.

3.2 The personal information we hold will enable us to employ, pay and manage your work.   The sort of information we hold on you includes your name, address and contact details, date of birth, next of kin, employment, contract and benefit details and history, payroll details, bank details, identification details (to confirm right to work in the UK), holiday and absence information.

3.3 We only disclose information about you to third parties if we are legally obliged to do so or where we need to comply with our contractual duties to you.  For example, we will need to pass on specific information to our external payroll provider; pension, critical health and death in service scheme provider; and health care and childcare vouchers scheme facilitator.

3.4 Further details can be found in Kelsey’s Company Handbook.

3.5 Your rights concerning your personal data are:

• You can ask to see the personal data we hold about you and we will show you, free of charge
• We will update the personal data to correct errors when you tell us about them
• We will supply you with an electronic copy of the personal data we hold about you if you ask us to
• We will stop processing your personal data if you tell us to
• We will delete your personal data if you ask us to. The law says we must not contact you again if you ask us not to. For this reason, we may need to keep the paper trail confirming deletion to make sure this happens

3.6 If you wish to contact us, please refer to Section 7 of this policy.

4.0 FREELANCERS & CONTRIBUTORS

4.1 As a publisher, freelancers and contributors are engaged to provide various outsourced services across all our brands and events, and as such Kelsey needs to keep and process information about you for management and administrative use only.   Kelsey will securely store it and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately.    This will commence from the beginning of the freelance agreement, throughout the duration of the freelance agreement and after the agreement has ended.

4.2 This will include using information to comply with the freelance agreement, comply with any legal requirements, pursue the legitimate interests of the company and protect our legal position in the event of proceedings.

4.3 All of the information we hold will have been provided by you.  The sort of information we hold on you includes your name, address and contact details, freelance agreement details and bank details.

4.4 The legal basis for processing your data is ‘contract’ whilst you are engaged as a freelancer/contributor and sometimes ‘legal requirement’ in case of certain records.

4.5 We do not use your personal data for any automated decision making or profiling.

4.6 Your rights concerning your personal data are:

• You can ask to see the personal data we hold about you and we will show you, free of charge
• We will update the personal data to correct errors when you tell us about them
• We will supply you with an electronic copy of the personal data we hold about you if you ask us to
• We will stop processing your personal data if you tell us to
• We will delete your personal data if you ask us to. The law says we must not contact you again if you ask us not to. For this reason, we may need to keep the paper trail confirming deletion to make sure this happens

4.7 If you wish to contact us, please refer to Section 7 of this policy.

5.0 JOB APPLICANTS

5.1 We hold information about job applicants to enable us to contact you.

5.2 The personal information we hold will have been provided by you and will be your name, address, contact information, current and previous job details.

5.3 The information is only disclosed to those key staff involved in the recruitment process for the job you have applied for.

5.4 We will retain information on all applicants for a maximum period of 6 months, in line with recommended minimum retention periods; unless you have specifically requested we hold your details for future job opportunities.

5.5 Any data received through pre-employment checks that results in a withdrawal of job offer will be securely destroyed.

5.6 We do not use your personal data for any automated decision making or profiling.

5.7 Your rights concerning your personal data are:

• You can ask to see the personal data we hold about you and we will show you, free of charge
• We will update the personal data to correct errors when you tell us about them
• We will supply you with an electronic copy of the personal data we hold about you if you ask us to
• We will stop processing your personal data if you tell us to
• We will delete your personal data if you ask us to. The law says we must not contact you again if you ask us not to. For this reason, we may need to keep the paper trail confirming deletion to make sure this happens

5.8 If you wish to contact us, please refer to Section 7 of this policy.

6.0 SUPPLIERS

6.1 We hold information about suppliers to enable us to contact you.

6.2 The personal information we hold is your name, job title, and maybe your work email address.

6.3 We will continue to hold your personal details for two years after your last invoice with us. After which we will either delete your personal data or keep it because you have asked us to.

6.4 This information is only disclosed to employees of Kelsey Media Ltd and contracted processors. For example, this may be an agency who sends mail for us.  It is possible we might need to disclose this information for legal purposes.

6.5 The legal basis for processing your data is ‘contract’ while we are your customer.  When you are no longer active supplier, it is ‘legitimate interest’ because we may want to order from you again.

6.6 Your rights concerning your personal data are:

• You can ask to see the personal data we hold about you and we will show you, free of charge
• We will update the personal data to correct errors when you tell us about them
• We will supply you with an electronic copy of the personal data we hold about you if you ask us to
• We will stop processing your personal data if you tell us to
• We will delete your personal data if you ask us to. The law says we must not contact you again if you ask us not to. For this reason, we may need to keep the paper trail confirming deletion to make sure this happens

6.7 If you wish to contact us, please refer to Section 7 of this policy.

7.0 CONTACT DETAILS

Head Office:
Kelsey Media, Cudham Tithe Barn, Cudham, Kent, TN16 3AG
Telephone: 01959 541444

The Data Protection Officer:
Kelsey Media, Cudham Tithe Barn, Cudham, Kent, TN16 3AG

Telephone: 01959 541444
Email: DPO@kelsey.co.uk

Latest update: 8th November 2018